Making the Summit Experience Welcoming & Inclusive

Actions Taken by PRIDEnet

We will have CART (Communication Access Real-Time), also known as live captioning, available for the Summit presentations. We will also make digital copies of presentation slides available during the sessions. We will provide printed copies of presentation slides for attendees who pre-requested them. If you would like to pre-request printed copies of presentation slides, please contact PRIDEnetConnect@stanford.edu by March 20, 2024. 

PRIDEnet is conducting pronouns trainings for staff who work at the Summit hotel and Summit venue to help facilitate welcoming, inclusive, and respectful interactions with Summit attendees. Thanks in advance for your patience and understanding if any hotel and venue staff are still building their capacity in this regard. If you experience any form of discrimination or mistreatment, please contact any PRIDEnet staff in real time for support.

PRIDEnet has worked very closely with both the Summit hotel and Summit venue to address accessibility accommodation requests submitted by attendees during the registration process. We have also prioritized communicating accessibility information in detail to attendees in advance of the Summit through this microsite. Details can be found on the Venue Information and Hotel Information pages. If you have any questions or concerns around accessibility, please contact PRIDEnetConnect@stanford.edu.  

Requests to Summit Attendees 

We request for all attendees to be fragrance free (e.g., no cologne or perfumes) at the Summit to create an accessible space for people with fragrance allergies. 

SUMMIT COMMUNITY AGREEMENTS

PRIDEnet has drafted Summit Community Agreements that have been reviewed by the Summit Subcommittee (consisting of members of the Ambassadors, Participant Advisory Committee, and Intersectional Sexual and Gender Minority Advisory Groups). We will go over these agreements during the opening of the Summit. If you have any additions to the Summit Community Agreements that you would like to propose, please contact PRIDEnetConnect@Stanford.edu.

  1. Take care of yourself. Take breaks (restroom, family or work emergencies, phone calls, self-care, etc.) whenever you need them and NOT just during allocated break times. Ask for help or questions when it’s supportive for you. 

  2. Treat everyone with dignity and respect. Demonstrate this with how we interact with each other and the language we use.

  3. Embrace curiosity. Be open to asking each other questions when we face topics that are either unknown or where we feel a sense of judgement or critique. Being curious and asking questions helps us recognize that we are all learners in this work together.

  4. Assume best intentions. Attend first and foremost to impacts.

  5. Practice being in principled struggle. Strive for staying in community together even when we disagree with one another. Call each other in, not out.

  6. One diva, one mic. When someone is speaking, listen thoughtfully and do not talk over one another.

  7. Take space, make space. Reflect on how much you are and are not talking. If you’ve been talking a lot, make space for others to share. If you’ve been quieter and want to share, consider taking up more space.

  8. Engage in dialogue, not debate. The goal of dialogue is to share and learn from each other. The goal of debate is to argue your point is correct.

  9. Speak from your own experience. Use “I” statements. Recognize the lens is different for everyone, even when lived experiences are similar.

  10. What’s said here, stays here. What’s learned here, leaves here. Treat the personal stories and perspectives shared during the Summit as confidential. The takeaways and learnings you gain from the conversations and sessions can be shared widely.

Tips

What to Wear 
There is no formal dress code for the Summit. We encourage attendees to wear what makes them comfortable, especially considering we will have a packed two days together! In the past attendees and staff have dressed in a variety of attire, from casual to business casual to formal.

Weather
In March, there is a historical average high of 61°F (16°C) and a low of 46°F (8°C) in Palo Alto, CA. It generally feels moderately chilly with a gentle breeze. Please keep note when packing, it may rain during the Summit. With that in mind, most people would dress in something moderately warm like a sweater (Source: WanderLog).

Be sure to check the weather closer to your departure!